1. Convocation Ceremony for graduating students of School of Mechanical & Manufacturing Engineering (SMME) will be held as per following schedule to confer Degrees / Certificates / Medals upon UG/PG/PhD graduates: –

Convocation	Description	Date	Time	Venue
Convocation Opening Session for PhDs and following medal winners: MS President Gold Medalists UG President Gold Medalists UG Chancellors Silver Medalists	Rehearsal Day	22 Oct, 2023	0900 Hrs	Jinnah Auditorium, NUST, Sector H-12, Islamabad
	Convocation Day	23 Oct, 2023	0900 Hrs	Jinnah Auditorium, NUST, Sector H-12, Islamabad
SMME Convocation for award of Rector’s Gold Medal (FYP) and degrees to remaining MS and UG Students	Full Dress Rehearsal / Collection of Gowns/ Caps	24 Oct, 2023	1430 to 2000 Hrs	SMME Seminar Hall, NUST Sector H-12, Islamabad
	Convocation Day	25 Oct, 2023	1330 Hrs	Jinnah Auditorium, NUST, Sector H-12, Islamabad

Note: Attendance of graduates in Rehearsal is mandatory. Students not attending the rehearsal WILL NOT be allowed to participate in final convocation.

2. Following graduates of SMME are included: –

UG Mechanical Engineering	2019 Batch​
MS/PhD Mechanical Engineering	MS: 2019/20/21 Batches PhD: 2015/16/17/18/19 Batches
MS/PhD Design and Manufacturing Engineering
MS/PhD Robotics and Intelligent Machine Engineering
MS/PhD Biomedical Engineering
MS/PhD Biomedical Sciences

3. All graduating students must confirm their willingness by filling registration form latest by  15^th Oct, 2023 through the registration form available on following link: https://forms.gle/6Ca9KDdUpmr4jKqAA
4. Each graduating student is required to deposit prescribed fee mentioned below in HBL NUST Account No 22927000598803, Account Title: NUST SMME Consultancy Fund as Convocation fee through Bank Deposit Slip/ Online Transfer, latest by 15^th Oct, 2023, and filling of above mentioned online registration form. Details of funds transfer (scanned/photo) of deposit slip/ details of online transfer to be uploaded on online registration form.

Registration fee

1. Convocation Opening Session for PhD and MS/UG Award Winners Only:

Registration Fee with 2 Guests	Rs 3500
PhD and Award winners’ UG/MS students desirous to Participate in SMME Convocation as well, will not be allowed to appear on stage for degree receiving but will be part of group photograph with their batch and will deposit additional Rs 1000 per person.
If attending alone, total amount to be deposited for both convocations	Rs 4500
If attending with one guest, total amount to be deposited  for both convocations	Rs 5500
If attending with two guests, total amount to be deposited for both convocations	Rs 6500

1. SMME Convocation for award of award of Rector’s Gold Medal (FYP) and degrees to remaining MS and UG Students

Convocation Registration Fee with 2 Guests	Rs 3500
Convocation Registration Fee with 3 Guests for SMME convocation only (Additional Rs 1500 for 3rd Guest)	Rs 5000

5. All those participating/attending the convocation ceremony, must bring original CNIC. Invitation Card will be issued on 22 Oct, 2023 at 0900 hrs for Convocation Opening Session and on 24 Oct, 2023 after full dress rehearsal/issuance of gowns for school convocation of remaining PG and UG graduates and best FYP team.
6. Instructions for Graduates attending Convocation
7. Incomplete Registration Form will not be accepted.
8. 2 x Guests are allowed; 3^rd guest is optional for School convocation only with an additional amount of Rs 1500/-
9. No guest under the age of 12 years will be permitted entry into the Convocation Hall
10. PhD Graduates & Medal Awardees eligible for Convocation Opening Session are required to report to NUST Jinnah Auditorium, H-12, Islamabad, on 22 Oct, 2023, at 0900 hrs for full dress rehearsals, and at 0900 hrs on 23 Oct, 2023 for the Convocation.
11. All remaining graduates (UG/MS) and best FYP team are required to report SMME NUST for full dress/ collection of Gown/Hood/Cap on 24 Oct, 2023 at 1430 hrs and on 25 Oct, 2023 for Convocation at 1330 hrs.
12. Please ensure the following: –

• Entry to the Hall will not be allowed without invitation cardand original CNIC.
• Dress code for the convocation will be: –

1. Male:Dark color Lounge suit with tie/closed collar/ National Dress.
2. Female:Decent dress of sober color.

• Proper dark color shoes.

1. Gowns, Hoods and Caps will be hired from the contractor and issued on rent. You are required to bring sufficient cash with you for security deposit and rent. Approximate details of charges are given below. Security deposit will be refunded on the same day after the graduation ceremony on return of Gown, Hood and Cap.

Gown, Hood & Cap Security	Rs 3000/- (Refundable)
Gown, Hood & Cap Rent	Rs 450/- (Non-refundable)
04 Photographs with soft copy (Photo size 8 × 12)	Rs 1500/- (Optional)
Hostel Charges: Hostel can be provided to graduating student only for one night stay. Facility will be provided to Student will provide input in online convocation registration form. Provided request is communicated during online registration process	On actual charges (Charges will be conveyed by Hostel Branch)

Note: Rs 200 per day will be charged additional from third day onwards as fine, if Gown/Cap are not deposited back after Convocation day.

1. Please note that returning of Gown, Hood & Cap is pre-requisite for receiving original degree from Exam Cell, SMME.
2. Invitation cards for graduates will be handed over to the graduates after full dress rehearsal/ issuance of gowns.
3. Cell phones / cameras / electronic devices, laptop, handbags, or any other electronic gadget will not be allowed in the Convocation Hall.
4. Graduates will enter NUST through Gate No. 01 & Gate No. 02
5. Contact person for photographs is Mr G R Khan, Contact No: 051-9085-1373
6. All graduating students are required to keep checking their emails and SMME website for any updates/changes in dates, timings etc.
7. E-mail address and contact telephone number for any query:

 

SMME

Phone: 051-9085-6014

E-mail: [email protected]
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